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Have a Great Birthday Party!

Birthday Party Planning Tool

6 to 8 weeks before the birthday
  • Help child select a theme.
  • Decide on the number of guests and develop a guest list.
  • Choose a date and time.
  • Visit Out of the Box Party to select your themed birthday party.  
    Place your order.  
  • If using an entertainer, call to book entertainer.

2 -3 weeks before the party
  • Fill in and mail or deliver invitations.
  • Keep a list of invitees near the phone for RSVP's.
  • If serving a meal, decide on the menu.
  • Order a cake (if you aren't baking one yourself).
  • If you won't have many parents or relatives staying at the party,
    consider asking a favorite babysitter to help.

1 week ahead
  • Decide on the order of activities.
  • Try any games or activities with which you are unfamiliar.
  • Check out any books or tapes you'll be borrowing from the
    library.

2-3 days ahead
  • Call any guests who have not responded.
  • Shop for groceries or other food being served. Buy candles.
  • Purchase any candy for favors or pinata.
  • Prepare (copy, cut out, etc.) any crafts that can be done ahead.
  • Put together favor bags.
  • Check camera. Charge video camera. Get film.

The day before the party
  • Clean party area. Put away any items that may be dangerous or
    distracting.
  • Bake or pick up cake.
  • If ordering food such as pizza, call to arrange delivery.
  • If necessary, confirm entertainer or any helpers.
  • Sit with your child and discuss his or her expectations for the
    next day.

4 -5 hours ahead
  • Set up decorations. Put candles in cake and locate matches.
  • Get balloons filled or pick up helium latex and mylar balloons.
    Tie some balloons to the mailbox or front porch.
  • Place crafts and prizes near the activity locations. Locate paper
    and pencil for recording gifts.  

1 hour ahead
  • Consider putting any pets in an area away from the guests.
  • Get birthday child and siblings dressed.
  • Set up food and let your child help as much as possible.
  • Set up first activity.
Out of the Box Party-A Party in a Box